{"id":2450,"date":"2025-07-14T12:00:00","date_gmt":"2025-07-14T10:00:00","guid":{"rendered":"https:\/\/sascha-brockel.de\/?p=2450"},"modified":"2025-07-13T21:22:16","modified_gmt":"2025-07-13T19:22:16","slug":"home-assistant-paperless-ngx-connect-smart-documents","status":"publish","type":"post","link":"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/","title":{"rendered":"Connect Home Assistant &amp; Paperless-NGX: Smart documents"},"content":{"rendered":"<p class=\"wp-block-yoast-seo-estimated-reading-time yoast-reading-time__wrapper\"><span class=\"yoast-reading-time__icon\"><svg aria-hidden=\"true\" focusable=\"false\" data-icon=\"clock\" width=\"20\" height=\"20\" fill=\"none\" stroke=\"currentColor\" style=\"display:inline-block;vertical-align:-0.1em\" role=\"img\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewbox=\"0 0 24 24\"><path stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"2\" d=\"M12 8v4l3 3m6-3a9 9 0 11-18 0 9 9 0 0118 0z\"><\/path><\/svg><\/span><span class=\"yoast-reading-time__spacer\" style=\"display:inline-block;width:1em\"><\/span><span class=\"yoast-reading-time__descriptive-text\">Estimated reading time: <\/span><span class=\"yoast-reading-time__reading-time\">9<\/span><span class=\"yoast-reading-time__time-unit\"> minutes<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Smart home meets digital order - on your own server.<\/strong><br>If you use Home Assistant for your smart home and Paperless-NGX for digital document management, you can create a real automation powerhouse by combining them. In this article, I'll show you how to combine the two tools in a meaningful way - simply, efficiently and securely.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For detailed instructions and explanations of all configuration options, I recommend watching the YouTube video linked below. This video goes into detail about each individual setting, providing you with comprehensive instructions on how to set everything up correctly. Any code from the video can be found in this article, so you can use it directly without having to type it out.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%F0%9F%94%A7_Warum_diese_Kombination_Sinn_ergibt\" >\ud83d\udd27 Why this combination makes sense<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#Was_ist_Paperless-NGX\" >What is Paperless-NGX?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#Was_ist_Home_Assistant\" >What is Home Assistant?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%E2%9A%99%EF%B8%8F_So_integrierst_du_Paperless-NGX_in_Home_Assistant\" >\u2699\ufe0f How to integrate Paperless-NGX into Home Assistant<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%F0%9F%9A%80_Alle_verfugbaren_Sensoren_und_Features\" >\ud83d\ude80 All available sensors and features<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%E2%9A%99%EF%B8%8F_Wichtige_Voraussetzungen_Hinweise_vor_der_Nutzung\" >\u2699\ufe0f Important requirements &amp; notes before use<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%F0%9F%9B%A0_So_richtest_du_die_Integration_ein\" >\ud83d\udee0 How to set up the integration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%F0%9F%92%A1_Nutzung_Integrationsmoglichkeiten\" >\ud83d\udca1 Usage &amp; integration options<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%F0%9F%94%94_Automation_Benachrichtigung_bei_neuen_Dokumenten\" >\ud83d\udd14 Automation: Notification of new documents<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%F0%9F%A7%A0_Erklarung\" >\ud83e\udde0 Explanation:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#%F0%9F%94%97_Weitere_Moglichkeiten_Ideen\" >\ud83d\udd17 Further options &amp; ideas<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#Umsetzung_im_YouTube-Video\" >YouTube video implementation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/sascha-brockel.de\/en\/home-assistant-paperless-ngx-connect-smart-documents\/#Fazit\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"h-warum-diese-kombination-sinn-ergibt\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%A7_Warum_diese_Kombination_Sinn_ergibt\"><\/span>\ud83d\udd27 Why this combination makes sense<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Home Assistant is the control center of your smart home - you control everything from lighting to security. Paperless-NGX, on the other hand, helps you to tame the flood of paper and manage documents digitally. Together, they give you maximum control over your digital home - including automated workflows.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Imagine this: A new invoice arrives by email or is scanned. Paperless-NGX automatically recognizes the provider, the date and the amount. At the same time, Home Assistant informs you about it - or even triggers actions:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Light notification for new invoice<\/strong><\/li>\n\n\n\n<li><strong>Push message for tax documents<\/strong><\/li>\n\n\n\n<li><strong>Reminder in the calendar for payment deadlines<\/strong><\/li>\n\n\n\n<li><strong>Automatic upload of documents to the cloud or your NAS<\/strong><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-was-ist-paperless-ngx\"><span class=\"ez-toc-section\" id=\"Was_ist_Paperless-NGX\"><\/span>What is Paperless-NGX?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paperless-NGX<\/strong> is a powerful, self-hosted document management system (DMS) that helps you bring order to your digital document chaos. It is based on the original open source project \"Paperless\" and has been further developed under the name \"Paperless-NGX\" as a modernized, actively maintained and greatly improved version.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/sascha-brockel.de\/en\/find-paperless-ngx-digitize-manage-documents\/\">Here to the Paperless-NGX installation<\/a>.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83e\uddfe The basic idea: Capture documents digitally &amp; make them searchable<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">With Paperless-NGX, you can manage all your paper-based or digital documents centrally. Whether scanned invoices, letters, contracts or PDF documents sent by email - everything is stored in a structured way, automatically indexed and made searchable using OCR (Optical Character Recognition). It doesn't matter whether the document comes from the scanner, was uploaded as a PDF or is forwarded to Paperless by e-mail.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83e\udde0 Intelligent text recognition with OCR<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">A key feature is the integrated text recognition. Thanks to OCR, content is read automatically - even from handwritten or poorly scanned documents (depending on the quality). This allows you to search not only for file names, but also for content - e.g. the name of a sender, an invoice number or a specific amount.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83c\udff7\ufe0f Automatic tagging &amp; document classification<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Paperless-NGX uses <strong>Consumers<\/strong> - These are small rules or scripts that automatically recognize, tag, categorize and archive documents. For example, the system recognizes that a certain PDF is an electricity bill from your supplier and assigns it to the category \"ancillary costs\", tags it with \"electricity\" and files it in the appropriate year.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can customize the rules - either through simple user interfaces or through regular expressions (RegEx) if you want to go deeper.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83d\udce5 Multiple import sources possible<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Documents enter Paperless-NGX in various ways:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Direct upload via the web interface<\/strong><\/li>\n\n\n\n<li><strong>Automatic import from a local folder (e.g. from the scanner)<\/strong><\/li>\n\n\n\n<li><strong>E-mail import via a dedicated IMAP interface<\/strong><\/li>\n\n\n\n<li><strong>API upload by other applications<\/strong><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This allows you to configure your scanner or multifunction printer, for example, so that it transfers documents directly to Paperless-NGX - fully automatically.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83d\uddc3\ufe0f Search function &amp; filters<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">The intuitive web interface offers you a powerful search function with various filters - by date, category, keyword, source, document type and much more. So you can find any document in seconds - even years later. Ideal for tax returns, guarantees or contract reviews.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83d\udd12 Data protection &amp; self-hosting<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">A big advantage: Paperless-NGX runs completely locally on your premises - e.g. on a NAS, Raspberry Pi, Linux server or via Docker. You retain full control over your data. No cloud, no external provider, no subscription costs. Ideal for anyone who values <strong>Data protection and digital sovereignty<\/strong> lay.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Expandable &amp; API-friendly<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Thanks to a well-documented REST API, you can easily integrate Paperless-NGX with other systems - such as <strong>Home Assistant<\/strong>Zapier, n8n or individual scripts. This allows you to implement clever automations - from the light signal for new invoices to automatic forwarding to your tax advisor.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-was-ist-home-assistant\"><span class=\"ez-toc-section\" id=\"Was_ist_Home_Assistant\"><\/span>What is Home Assistant?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Home Assistant is an open-source platform for home automation that aims to connect all devices in the home and control them centrally. It was developed to provide a unified user interface and simple, flexible control for a wide range of smart home devices from different ecosystems. Here are some points in favor of Home Assistant:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Compatibility<\/strong>Home Assistant supports thousands of devices and services from various manufacturers, including lighting, air conditioning, heating, cameras, weather sensors, voice assistants and more.<\/li>\n\n\n\n<li><strong>Local control<\/strong>Unlike many commercial smart home platforms that rely on cloud services, Home Assistant runs locally on your network. This means increased privacy and reliability, as your smart home devices work even without an active internet connection.<\/li>\n\n\n\n<li><strong>Automation and scenes<\/strong>One of the main features of Home Assistant is the ability to create complex automations and scenarios. For example, you can have lights turn on automatically when it gets dark, or turn on the heating when the temperature drops below a certain level.<\/li>\n\n\n\n<li><strong>Simple user interface<\/strong>Home Assistant offers a user-friendly interface that makes it easy to monitor and control devices. This interface is fully customizable.<\/li>\n\n\n\n<li><strong>Integration with voice assistants<\/strong>Home Assistant can be integrated with voice assistants such as Amazon Alexa or Google Assistant to enable voice-controlled control of your smart home devices.<\/li>\n\n\n\n<li><strong>Open source and community-driven<\/strong>Since Home Assistant is open source, it is supported by an active community that is constantly developing new integrations and improving existing ones.<\/li>\n\n\n\n<li><strong>Data protection and security<\/strong>As a locally running platform, Home Assistant has the advantage that the data remains within its own network. This protects privacy and increases security compared to cloud-based solutions.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">In summary, Home Assistant is a powerful and flexible solution for those who want to design their own smart home and control their devices centrally, regardless of the manufacturer or ecosystem.<\/p>\n\n\n\n<div class=\"atkp-container atkp-grid_3_columns-box  atkp-template-grid_3_columns\">\n            <div class=\"atkp-clearfix atkp-box-3-cols\">\n                            <div class=\"atkp-box atkp-smallbox atkp-box-3-cols-item atkp-clearfix\">\n                    <div class=\"atkp-thumb\">\n                                                    <img decoding=\"async\" class=\"atkp-image\" src=\"https:\/\/m.media-amazon.com\/images\/I\/41-9qZ5g7cL._SL160_.jpg\"\n                                 alt=\"ScanSnap iX2500 White Document Scanner - Ultra-fast duplex scanner with 45 ppm, 100-sheet ADF, 600 DPI, 5\u2033 touchscreen, WLAN\/Bluetooth\/USB connectivity\"\/>\n                                            <\/div>\n                    <div class=\"atkp-content\">\n                                                    <a class=\"atkp-title\" href=\"https:\/\/www.amazon.de\/dp\/B0FB47V6NH?tag=sasbro0a-21&linkCode=osi&th=1&psc=1\" rel=\"sponsored nofollow noopener\" target=\"_blank\"  title=\"Buy now at Amazon\">ScanSnap iX2500 White Document Scanner - Ultra-fast duplex scanner with 45 ppm, 100-sheet ADF, 600 DPI, 5\u2033 touchscreen, WLAN\/Bluetooth\/USB connectivity*<\/a>\n                                                <div class=\"atkp-author\">by ScanSnap<\/div>\n                    <\/div>\n                    <div class=\"atkp-bottom\">\n                        <div class=\"atkp-ratingbar\">\n                                                            <div class=\"atkp-rating\"><span class=\"atkp-star atkp-star-0 atkp-star-00\" title=\"0.00 of 5 stars\"><\/span><\/div>\n                                                        <div class=\"atkp-primelogo\"><\/div>\n                            <div class=\"atkp-clearfix\"><\/div>\n                        <\/div>\n                                                    <span class=\"atkp-price atkp-saleprice\">\n                                Price: \u20ac 355.32\n                                                                    <span class=\"atkp_price atkp-baseprice\"><\/span>\n                                                            <\/span>\n                                                                            <a href=\"https:\/\/www.amazon.de\/dp\/B0FB47V6NH?tag=sasbro0a-21&linkCode=osi&th=1&psc=1\" rel=\"sponsored nofollow noopener\" target=\"_blank\"  title=\"Buy now at Amazon\" class=\"atkp-button\">Buy now on Amazon*<\/a>\n                        \n                        \n                                                    <span class=\"atkp-priceinfo\">Price incl. VAT, Excl. shipping<\/span>\n                                                                            <div class=\"atkp-shoplogo\">Amazon<\/div>\n                                            <\/div>\n                <\/div>\n                            <div class=\"atkp-box atkp-smallbox atkp-box-3-cols-item atkp-clearfix\">\n                    <div class=\"atkp-thumb\">\n                                                    <img decoding=\"async\" class=\"atkp-image\" src=\"https:\/\/m.media-amazon.com\/images\/I\/31u5QsvE1xL._SL160_.jpg\"\n                                 alt=\"ScanSnap iX2500 Black Document Scanner - Ultra-fast duplex scanner with 45 ppm, 100-sheet ADF, 600 DPI, 5\u2033 touchscreen, WLAN\/Bluetooth\/USB connectivity\"\/>\n                                            <\/div>\n                    <div class=\"atkp-content\">\n                                                    <a class=\"atkp-title\" href=\"https:\/\/www.amazon.de\/dp\/B0FFHM4CTH?tag=sasbro0a-21&linkCode=osi&th=1&psc=1\" rel=\"sponsored nofollow noopener\" target=\"_blank\"  title=\"Buy now at Amazon\">ScanSnap iX2500 Black Document Scanner - Ultra-fast duplex scanner with 45 ppm, 100-sheet ADF, 600 DPI, 5\u2033 touchscreen, WLAN\/Bluetooth\/USB connectivity*<\/a>\n                                                <div class=\"atkp-author\">by PFU<\/div>\n                    <\/div>\n                    <div class=\"atkp-bottom\">\n                        <div class=\"atkp-ratingbar\">\n                                                            <div class=\"atkp-rating\"><span class=\"atkp-star atkp-star-0 atkp-star-00\" title=\"0.00 of 5 stars\"><\/span><\/div>\n                                                        <div class=\"atkp-primelogo\"><\/div>\n                            <div class=\"atkp-clearfix\"><\/div>\n                        <\/div>\n                                                    <span class=\"atkp-price atkp-saleprice\">\n                                Price: \u20ac 356.90\n                                                                    <span class=\"atkp_price atkp-baseprice\"><\/span>\n                                                            <\/span>\n                                                                            <a href=\"https:\/\/www.amazon.de\/dp\/B0FFHM4CTH?tag=sasbro0a-21&linkCode=osi&th=1&psc=1\" rel=\"sponsored nofollow noopener\" target=\"_blank\"  title=\"Buy now at Amazon\" class=\"atkp-button\">Buy now on Amazon*<\/a>\n                        \n                        \n                                                    <span class=\"atkp-priceinfo\">Price incl. VAT, Excl. shipping<\/span>\n                                                                            <div class=\"atkp-shoplogo\">Amazon<\/div>\n                                            <\/div>\n                <\/div>\n                            <div class=\"atkp-box atkp-smallbox atkp-box-3-cols-item atkp-clearfix\">\n                    <div class=\"atkp-thumb\">\n                                                    <img decoding=\"async\" class=\"atkp-image\" src=\"https:\/\/m.media-amazon.com\/images\/I\/413maJveIoL._SL160_.jpg\"\n                                 alt=\"Epson WorkForce DS-410 document scanner (scanner, DIN A4, double-sided scanning in one pass, 600dpi, USB 2.0)\"\/>\n                                            <\/div>\n                    <div class=\"atkp-content\">\n                                                    <a class=\"atkp-title\" href=\"https:\/\/www.amazon.de\/dp\/B074PLQ21W?tag=sasbro0a-21&linkCode=osi&th=1&psc=1\" rel=\"sponsored nofollow noopener\" target=\"_blank\"  title=\"Buy now at Amazon\">Epson WorkForce DS-410 document scanner (scanner, DIN A4, double-sided scanning in one pass, 600dpi, USB 2.0)*.<\/a>\n                                                <div class=\"atkp-author\">by Epson<\/div>\n                    <\/div>\n                    <div class=\"atkp-bottom\">\n                        <div class=\"atkp-ratingbar\">\n                                                            <div class=\"atkp-rating\"><span class=\"atkp-star atkp-star-0 atkp-star-00\" title=\"0.00 of 5 stars\"><\/span><\/div>\n                                                        <div class=\"atkp-primelogo\"><\/div>\n                            <div class=\"atkp-clearfix\"><\/div>\n                        <\/div>\n                                                    <span class=\"atkp-price atkp-saleprice\">\n                                Price: \u20ac 299.99\n                                                                    <span class=\"atkp_price atkp-baseprice\"><\/span>\n                                                            <\/span>\n                                                                            <a href=\"https:\/\/www.amazon.de\/dp\/B074PLQ21W?tag=sasbro0a-21&linkCode=osi&th=1&psc=1\" rel=\"sponsored nofollow noopener\" target=\"_blank\"  title=\"Buy now at Amazon\" class=\"atkp-button\">Buy now on Amazon*<\/a>\n                        \n                        \n                                                    <span class=\"atkp-priceinfo\">Price incl. VAT, Excl. shipping<\/span>\n                                                                            <div class=\"atkp-shoplogo\">Amazon<\/div>\n                                            <\/div>\n                <\/div>\n                    <\/div>\n            <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%E2%9A%99%EF%B8%8F_So_integrierst_du_Paperless-NGX_in_Home_Assistant\"><\/span>\u2699\ufe0f How to integrate Paperless-NGX into Home Assistant<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Set up Paperless-NGX with Docker<\/strong><br>It is best to install Paperless-NGX via Docker-Compose on the same server on which Home Assistant is running (e.g. on a Raspberry Pi, Intel NUC or a home server). You can find a suitable article and video on this here: <a href=\"https:\/\/sascha-brockel.de\/en\/tag\/paperless\/\">Paperless-NGX<\/a><\/li>\n\n\n\n<li><strong>Use integration<\/strong> <strong>(more on this in the rest of the article):<\/strong><br>Recently, there has been an official integration of <a href=\"https:\/\/www.home-assistant.io\/integrations\/paperless_ngx\/\" target=\"_blank\" rel=\"noreferrer noopener\">Paperless-NGX for Home Assistant.<\/a><br><a href=\"https:\/\/my.home-assistant.io\/redirect\/config_flow_start?domain=paperless_ngx\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" src=\"https:\/\/my.home-assistant.io\/badges\/config_flow_start.svg\"><\/a><\/li>\n\n\n\n<li><strong>Using the REST API<\/strong><br>Paperless-NGX offers a modern REST API that you can integrate with Home Assistant. A simple way to integrate with Home Assistant is the <strong><code>rest<\/code>-sensor<\/strong> or <code>http<\/code>-sensor. Example:<\/li>\n<\/ol>\n\n\n\n<pre class=\"wp-block-code\"><code>sensor:\n  - platform: rest\n    name: \"Documents in inbox\"\n    resource: http:\/\/192.168.178.29:8001\/api\/documents\/?correspondent__isnull=true\n    value_template: \"{{ value_json.count }}\"\n    scan_interval: 300<\/code><\/pre>\n\n\n\n<p class=\"wp-block-paragraph\">This allows Home Assistant to regularly read the status of your paperless inbox. The advantage of custom REST sensors is that you can customize them even more. But it's also more complicated.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-alle-verfugbaren-sensoren-und-features\"><span class=\"ez-toc-section\" id=\"%F0%9F%9A%80_Alle_verfugbaren_Sensoren_und_Features\"><\/span>\ud83d\ude80 All available sensors and features<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The integration provides a variety of sensors that give you real-time insights into the status of your Paperless ngx system:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><code>correspondents<\/code> - Number of defined contact persons (correspondence partners)<\/li>\n\n\n\n<li><code>document_types<\/code> - Number of defined document types<\/li>\n\n\n\n<li><code>documents_inbox<\/code> - Number of current documents in the inbox folder (Inbox)<\/li>\n\n\n\n<li><code>tags<\/code> - Number of defined tags<\/li>\n\n\n\n<li><code>total_characters<\/code> - Total number of characters extracted via OCR<\/li>\n\n\n\n<li><code>total_documents<\/code> - Total number of all saved documents<\/li>\n\n\n\n<li><code>total_storage<\/code> - Total memory used by Paperless-ngx<\/li>\n\n\n\n<li><code>available_storage<\/code> - Storage space still available<\/li>\n\n\n\n<li><code>status_database<\/code> - Status of the database (accessible\/error-free)<\/li>\n\n\n\n<li><code>status_index<\/code> - Status of the document indexer<\/li>\n\n\n\n<li><code>status_classifier<\/code> - Status of the classifier (automatic tagging\/classifier service)<\/li>\n\n\n\n<li><code>status_celery<\/code> - Status of the Celery task queue (processing)**<\/li>\n\n\n\n<li><code>status_redis<\/code> - Availability of the Redis service (for task queue)<\/li>\n\n\n\n<li><code>status_sanity<\/code> - Result of the \"Sanity Checks\" on your documents<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%E2%9A%99%EF%B8%8F_Wichtige_Voraussetzungen_Hinweise_vor_der_Nutzung\"><\/span>\u2699\ufe0f Important requirements &amp; notes before use<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>\ud83d\udd10 <strong>At least Paperless-ngx 2.15<\/strong><br>- Older versions are not supported.<\/li>\n\n\n\n<li>\ud83d\udcda <strong>Read rights (permissions)<\/strong><br>- You need read rights for documents, tags, document types and correspondence partners.<\/li>\n\n\n\n<li>\ud83d\udee0 <strong>Admin rights recommended<\/strong><br>- Without admin access you are missing diagnostic sensors (e.g. status: database, celery, redis etc.).<\/li>\n\n\n\n<li>\ud83e\uddfe <strong>Create API token<\/strong><br>- Log in to Paperless-ngx \u2192 Profile \u2192 Generate API Auth Token \u2192 Use for integration in Home Assistant<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%9B%A0_So_richtest_du_die_Integration_ein\"><\/span>\ud83d\udee0 How to set up the integration<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Settings \u2192 Devices &amp; Services \u2192 Add Integration<\/strong><\/li>\n\n\n\n<li>Search for <strong>Paperless-ngx<\/strong><\/li>\n\n\n\n<li>Enter the <strong>URL<\/strong> of your instance (e.g. <code>http:\/\/192.168.178.29:8001<\/code>) and the <strong>API token<\/strong> in.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%92%A1_Nutzung_Integrationsmoglichkeiten\"><\/span>\ud83d\udca1 Usage &amp; integration options<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Dashboard functionality:<\/strong><br>Build an overview panel, e.g. in Lovelace, with the inbox and status sensors.<\/li>\n\n\n\n<li><strong>Automations:<\/strong><br>Trigger based on:\n<ul class=\"wp-block-list\">\n<li><code>sensor.documents_inbox &gt; 0<\/code><\/li>\n\n\n\n<li><code>status_*<\/code> (e.g. <code>status_database == 'OFFLINE'<\/code> for failure warnings)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Performance monitoring:<\/strong><br>Monitor storage space, index status and OCR classifier directly in Home Assistant.<\/li>\n\n\n\n<li><strong>Fault alarm:<\/strong><br>Be notified of LDAP\/DB failures (e.g. <code>status_database<\/code>, <code>status_celery<\/code>).<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%94_Automation_Benachrichtigung_bei_neuen_Dokumenten\"><\/span>\ud83d\udd14 Automation: Notification of new documents<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Want to know immediately when new documents have been scanned or uploaded? With this automation, you'll receive a push notification as soon as there are new files in your Paperless inbox - and the <strong>time-delayed after 5 minutes<\/strong>to avoid unnecessary alarms.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>alias: Paperless new documents\ndescription: Notification when Paperless receives new documents\ntrigger:\n  - platform: numeric_state\n    entity_id: sensor.http_192_168_178_29_8001_dokumente_im_posteingang\n    above: 0\n    for:\n      minutes: 5\naction:\n  - service: notify.smartphones\n    data:\n      title: Paperless has documents\n      message: You have mail.\n      data:\n        notification_icon: mdi:file-document-plus\n        channel: Emergency\n        importance: max\n        priority: high\n        ttl: 0\n        color: orange\n        timeout: 64800\nmode: single<\/code><\/pre>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%A7%A0_Erklarung\"><\/span>\ud83e\udde0 Explanation:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><code>trigger<\/code>: As soon as there are more than 0 documents in the inbox <strong>and for longer than 5 minutes<\/strong>triggers the automation.<\/li>\n\n\n\n<li><code>action<\/code>The message is pushed to your connected smartphones - including high priority, color and icon.<\/li>\n\n\n\n<li>You can of course also <strong>Add further actions<\/strong>e.g. LED notifications, voice output via TTS or display on a dashboard.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%97_Weitere_Moglichkeiten_Ideen\"><\/span>\ud83d\udd17 Further options &amp; ideas<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\ud83d\udcc5 Automatic reminder for deadlines (insurance, invoices, tax)<\/li>\n\n\n\n<li>\ud83d\udce0 Integration of your network scanner as a trigger for paperless OCR processing<\/li>\n\n\n\n<li>NFC tag-supported scans: Scan documents by simply tapping with your smartphone<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"youtube\"><span class=\"ez-toc-section\" id=\"Umsetzung_im_YouTube-Video\"><\/span>YouTube video implementation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n\n\n<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"\ud83d\udd14 Home Assistant &amp; Paperless-NGX: Smart Home &amp; document management combined - clever togetherness!\" width=\"750\" height=\"422\" src=\"https:\/\/www.youtube.com\/embed\/SU5eeHOp3y8?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n<p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-fazit\"><span class=\"ez-toc-section\" id=\"Fazit\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With the combination of <strong>Home Assistant<\/strong> and <strong>Paperless-NGX<\/strong> you create a fully automated, data-sovereign workflow. You always know whether important documents have arrived - without having to constantly open the web interface. Thanks to Home Assistant, you can also fully customize this process to your everyday life - according to your rules.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you already use both tools, this integration is an absolute no-brainer. If not - now is the perfect time to get started. \ud83d\ude80<\/p>\n\n\n\n<div id=\"jp-block-themeisle-blocks-font-awesome-icons-8c6d8bc1\" class=\"wp-block-themeisle-blocks-font-awesome-icons jp-block-themeisle-blocks-font-awesome-icons\"><span class=\"wp-block-themeisle-blocks-font-awesome-icons-container\"><a href=\"https:\/\/sascha-brockel.de\/en\/#contact\" target=\"_self\" rel=\"noopener noreferrer\"><i class=\"fas fa-business-time\"><\/i><\/a><\/span><\/div>\n\n\n\n<h4 id=\"jp-block-themeisle-blocks-advanced-heading-baa7fa4c\" class=\"wp-block-themeisle-blocks-advanced-heading jp-block-themeisle-blocks-advanced-heading-baa7fa4c jp-block-themeisle-blocks-advanced-heading ticss-116fe371\">Interested, but lack time or knowledge?<\/h4>\n\n\n\n<p id=\"jp-block-themeisle-blocks-advanced-heading-16f35f43\" class=\"wp-block-themeisle-blocks-advanced-heading jp-block-themeisle-blocks-advanced-heading-16f35f43 jp-block-themeisle-blocks-advanced-heading ticss-0e2b851d\">No problem. Contact me and we will discuss your requirements. No matter if business or private.<\/p>\n\n\n\n<div id=\"jp-block-themeisle-blocks-button-group-77e0455a\" class=\"wp-block-themeisle-blocks-button-group wp-block-buttons align-center jp-block-themeisle-blocks-button-group jp-block-buttons\">\n<div id=\"jp-block-themeisle-blocks-button-c6fb3687\" class=\"wp-block-themeisle-blocks-button wp-block-button jp-block-themeisle-blocks-button jp-block-button\"><a href=\"https:\/\/sascha-brockel.de\/en\/#contact\" target=\"_self\" rel=\"noopener noreferrer\" class=\"wp-block-button__link\"><i class=\"fas fa-fw fa-phone-volume margin-right\"><\/i><span>Contact<\/span><\/a><\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Smart Home trifft auf digitale Ordnung \u2013 und das auf deinem eigenen Server.Wenn du Home Assistant f\u00fcr dein Smart Home nutzt und Paperless-NGX zur digitalen Dokumentenverwaltung einsetzt, kannst du durch ihre Kombination ein echtes Automatisierungs-Kraftpaket schaffen. In diesem Artikel zeige ich dir, wie du beide Tools sinnvoll miteinander verkn\u00fcpfst \u2013 [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":2455,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_themeisle_gutenberg_block_has_review":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[32],"tags":[16,46,82,31,28],"class_list":["post-2450","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-smart-home","tag-docker","tag-home-assistant","tag-paperless","tag-selfhosted","tag-smart-home"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Home Assistant &amp; 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